Data Privacy Notice

DATA PRIVACY NOTICE

Salem Congregational Chapel, Martin Top

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

On behalf of the trustees of Salem Congregational Chapel, Martin Top, the pastor is the data controller (contact details below).  This means Salem Congregational Chapel, Martin Top decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

Salem Congregational Chapel, Martin Top, complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public
  • To administer membership records;
  • To fundraise and promote the interests of the charity;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running at Salem Congregational Chapel, Martin Top.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject (for all people whose data we obtain from May 2018) so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events. For all persons’ existing data, we shall retain under the basis of ‘legitimate interest’, though all shall be contacted to inform them of this.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data?
All data on living persons will be retained for five years. After that, names of former members, office holders and ministers will be securely archived, subject to the laws on the retention and use of data. People have the right to be deleted from this archive should they so wish.

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the is held by Salem Congregational Chapel, Martin Top.
  • The right to request that the Trustees of Salem Congregational Chapel, Martin Top corrects any personal data if it is found to be inaccurate or out of date; 
  • The right to request your personal data is erased where it is no longer necessary for Salem Congregational Chapel, Martin Top to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data;
  • The right to lodge a complaint with the Information Commissioner's Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints, please in the first instance contact the Church Secretary at Salem Congregational Chapel, Martin Top, Long Lover Lane, Rimington, Clitheroe BB7 4EG

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

 

This was formally adopted by the trustees on 15 May 2018.